Local Government Reorganisation Joint Privacy Notice

This Joint Privacy Notice is published on behalf of the Nottinghamshire and Nottingham authorities participating in the Local Government Reorganisation (LGR) Programme.

This Joint Privacy Notice is published on behalf of the Nottinghamshire and Nottingham authorities participating in the Local Government Reorganisation (LGR) Programme. It explains how personal information may be processed in connection with activities undertaken to plan for and implement Local Government Reorganisation.

The participating authorities are:

Nottinghamshire County Council
Nottingham City Council
Ashfield District Council
Bassetlaw District Council
Broxtowe Borough Council
Gedling Borough Council
Mansfield District Council
Newark and Sherwood District Council
Rushcliffe Borough Council

The Government has announced plans to replace the existing local government arrangements within Nottingham and Nottinghamshire with two new unitary councils.

Subject to the necessary statutory and parliamentary processes, elections to the new authorities are expected to take place in 2027, with the new councils expected to assume responsibility for local authority functions from April 2028.

The participating authorities are working together to plan and deliver the transition to the new arrangements whilst ensuring the continued delivery of public services.

As part of this process, participating authorities may need to access, review, share, transfer and manage information to support programme planning, governance, service delivery, workforce transition and the establishment of the new councils.

This privacy notice supplements the privacy notices published by the participating authorities and explains how personal information may be used in connection with Local Government Reorganisation activities. Existing arrangements for processing personal data will continue to apply throughout the transition period unless individuals are informed otherwise.

Who is responsible for your information?

The participating Nottinghamshire local authorities will process personal information for the purposes of planning and implementing Local Government Reorganisation.

Depending on the activity being undertaken, personal data may be processed:

by an individual authority acting as a data controller;
jointly by two or more participating authorities;
by successor authorities established through Local Government Reorganisation; or
by organisations processing information on behalf of participating authorities.

Detailed controller arrangements will be documented through the information sharing and governance arrangements supporting the programme.

Why may your information be used?

Personal information may be processed in order to:

plan and implement Local Government Reorganisation;
support the transfer of functions, services, staff and responsibilities;
maintain continuity of public services;
support governance, assurance and decision-making activities;
review and manage records, information assets and systems;
design future service delivery arrangements; and
comply with legal and regulatory obligations.

What information may be used?

The type of information processed as part of Local Government Reorganisation will depend on the activity being undertaken and the services involved.

Personal information processed may relate to:

residents and service users;
employees, workers and elected members;
contractors, suppliers and partner contacts;
customers, applicants and complainants; and
individuals whose information is contained within council records, systems or historical archives.

The information processed may include:

personal identifiers, such as names, addresses, dates of birth and reference numbers;
contact information;
employment and workforce information;
financial, housing and service-related information;
case management and support records;
information relating to the delivery of local authority services; and
information contained within corporate, operational and historical records.

Where necessary, the processing may also involve special category personal data. This may include information relating to an individual's:

physical or mental health;
racial or ethnic origin;
religious or philosophical beliefs;
trade union membership;
sex life or sexual orientation; and
social care or support needs.

Such information may be processed where this is necessary to support the continuity, planning or delivery of local authority services and functions affected by LGR.

Where necessary, the processing may also involve information relating to criminal offences. This may arise where Local Government Reorganisation activities involve records, systems or services that contain such information.

The categories of information processed as part of Local Government Reorganisation may change as implementation arrangements develop. This privacy notice will be reviewed and updated as necessary to reflect any significant changes to programme activities or the information being processed.

Who may information be shared with?

Information may be shared with:

participating authorities involved in Local Government Reorganisation;
successor authorities established through the reorganisation process;
government departments and regulators where required;
authorised contractors, suppliers and professional advisers; and
partner organisations where necessary to support service continuity or programme delivery.

Any sharing of information will be carried out in accordance with applicable legislation and approved information sharing arrangements.

What legal reasons allow us to use your data in this way?

The participating authorities process personal information where this is necessary to support the planning and implementation of Local Government Reorganisation and the continued delivery of public services.

In most cases, personal data will be processed because it is necessary:

to comply with legal obligations placed upon local authorities; and/or
for the performance of tasks carried out in the public interest or in the exercise of official authority.

The legal framework supporting Local Government Reorganisation includes the Local Government and Public Involvement in Health Act 2007 and related legislation and statutory orders establishing the new local government arrangements. It also includes legislation governing the delivery of local authority services and functions.

Where special category personal data is processed, participating authorities will rely on additional conditions permitted by data protection legislation. Depending on the service or activity involved, these may include conditions relating to health and social care, employment, safeguarding, statutory functions and substantial public interest.

Where information relating to criminal offences is processed, participating authorities will comply with the additional requirements that apply to the use of such information under data protection legislation.

The specific legal basis and processing conditions relied upon may vary depending on the service, activity or stage of the LGR Programme.

How long will information be kept?

Information will continue to be retained in accordance with the retention schedules and statutory obligations that apply to the relevant authority and service area.

Where information transfers to a successor authority, responsibility for retention and records management will transfer accordingly following the establishment of the new councils.

Your Information Rights

You have rights in relation to your personal information under data protection legislation, including the right to:

be informed about how your information is used;
request access to your personal information;
request correction of inaccurate information;
request restriction of processing in certain circumstances;
object to certain types of processing; and
lodge a complaint if you believe your information has been handled incorrectly.

As responsibility for processing may vary depending on the service, activity or stage of the Local Government Reorganisation Programme, individuals should normally contact the authority responsible for the relevant processing activity in the first instance.

Details of how to exercise your rights, submit a rights request, raise a data protection concern or contact a Data Protection Officer can be found in the privacy information published by the participating authorities listed below.

Where Local Government Reorganisation activities involve more than one authority, the authorities concerned will cooperate as necessary to ensure that requests, enquiries and complaints are handled appropriately and in accordance with applicable legal requirements.

Data Protection Complaints

If you have concerns about how your personal information has been handled, you should contact the relevant authority in the first instance using the contact details provided in its privacy notice.

Information Commissioner's Office (ICO)

If you are unhappy with how your personal information has been handled, you should contact the relevant participating authority in the first instance so that it has an opportunity to address your concerns.

You also have the right to seek advice from, or complain to, the Information Commissioner's Office (ICO):

Website: https://ico.org.uk
Telephone: 0303 123 1113

Review of this Privacy Notice

Local Government Reorganisation is a significant and evolving programme. This privacy notice will be reviewed and updated as implementation arrangements develop and further details regarding the future authorities, information sharing arrangements and processing activities become available.

Further Information

For the latest information on Local Government Reorganisation in Nottinghamshire, please visit: https://lgrnotts.org/nottingham-and-nottinghamshire

Last updated: 17-07-2026